Property Video Preparation

PreparationThank you for scheduling your cinematic property video with Hub Media Company! We look forward to working with you. You will soon discover our cinematic HD videos are a great way to help you extend your brand, market yourself and your real estate listings. Please take a moment to read through the information below so you (and your seller) know what to expect when hiring Hub Media Company as your real estate videographers.


Although our full-time job is shooting awesome real estate videos, we unfortunately are not home stagers, decorators or home cleaners. Your listing should be video-ready when we arrive. Due to the potential liability of damaging furniture, flooring, walls, decor, etc, we can not move furniture, exercise equipment, kitchen appliances, etc. We also can not move bathroom supplies (toothbrush, toothpaste, perfume, cologne, shaving cream, razors, bath towels,  you get the drift) so please be sure your seller has removed all personal hygiene items from bathroom counters, showers and/or bathtubs before we arrive.

Before We Arrive On Site

We request all lights be on inside and outside the property. We would also like all ceiling fans on. We request this for two reasons, 1) to create movement and 2) to clearly show this is a video, not pictures set to movement like many of your competitors are still using :-(. If the property has a fireplace(s) we request they be on in advance to burn off condensation. Fire-pits or outside fireplaces on too please. No one needs a luxury home, they are buying a lifestyle, we want potential buyers to envision living in this property. In some cases there are LED lights underneath the counters – on please. If the pool has a water feature, please turn it on. Spa, hot tub, jacuzzi tubs – on. Please turn the sprinkler timers off. We would also like all the TV’s on, set to something neutral – nothing political (FOX News, CNBC, ABC, CBS etc) The Golf Channel, Food network, Travel Channel or ESPN would be preferable.

Access. Can You Access Properties Without Me?

Yes. If your seller is home and grants us access. Likewise if there is a contractors box. Please note, because we are not REALTORS®, real estate agents, appraisers of licensed contractors, we do not have lockbox access.

Do I Have To Be There?

No, you don’t have to stay at the property the entire time, but we recommend you do. This is priceless time for you to be the rock star that you are in the eyes of your seller. If the trend remains, your seller will be blown away by our attention to detail and the amount/caliber of video equipment we use to bring their property to life. We’ve had sellers take cell phone pictures and videos of us to share with their friends and family online. When they praise us we defer to you, “Thank your agent, we wouldn’t be here of it wasn’t for him/her – many agents take videos with their cell phones or market properties with pictures set to music, not your agent, he/she gets it”. But this can really only happen when you are present at the property with us.

Are You Insured?

Yes, he hold a professional general liability insurance policy that covers bodily injury as well as property damage.

Video Delivery

When Do I Get The Video?
Our turnaround time for having your video ready is 36-72 hours. It’s almost always sooner, sometimes within 12 hours! However due to the occasional technology challenge and our workload at the time, we may need the entire 72 hours to be sure we deliver you and your seller the best video possible.

Scheduling Appointments

Whenever possible, please reach out to us via text/phone to schedule video shoots. Email is fine too however, appointments are booked on a first call/first served basis. During our season, January – October we generally book out 7-10 days in advance. To ensure the date/time you prefer please plan on notifying us 7 days in advance (We understand things happen fast in the real estate business and will do everything we can to accommodate your and your sellers busy schedule).

Cancellation / Reschedule Policy

We understand how unpredictable the real estate industry is and that things can change in an instant. However, we respectfully ask for 24-hour notice to cancel or reschedule video shoots. Within the 24-hour window, a cancellation fee of $75 will be assessed. If we arrive at the property to find the shoot is cancelled (or we are denied access to the property), 50% of the quoted shoot amount will be assessed. However we do not foresee any reason to assess any fees as communication between you and us will be ongoing.

Rescheduling Due To Weather

Video shoots will continue as scheduled as long as there is not a storm, rain or dust, dark clouds. If rain/dust is present, to respect the sellers time/commitment to preparing for the video, we can shoot the interior of the property then return at the earliest day possible for exterior shots, intros and outros. Another option to consider is rescheduling the entire shoot to the next available appointment. (No rescheduling fees will be assessed for inclement weather.)

After The Video

Great videos are only great when your ideal client can see/find them. Upon your approval and final delivery of the video we will provide you with access to our password protected marketing tutorials. They will guide you step by step through how to use your videos in your real estate marketing. They include: Google/YouTube optimization and syndication, integration with social networks like Facebook, Pinterest, Instagram and CRM’s like WordPress. You will also receive our tips for using your video in listing presentations and our 6 tips for using your video to get MORE listings. We know we can’t be successful unless you are.


Videography, like real estate is not a Monday – Friday, 9-5 gig, at least it’s not to us. We work all hours including weekends and most holidays (except Christmas, Thanksgiving)  if requested. So request away!

Thank you for choosing us to help you market yourself and your listing! As you know, video is very important as over 90% of consumers head online to view homes, in addition, research shows, homes with video receive over 400% more inquiries than those without. We look forward to bringing your next listing to life!

Contact Us

Thank you for your interest in HMC. We provide the highest quality business, commercial, event video productions, classes and services. We look forward to meeting you. Please fill out the form below or call 480.223.8113

Stephen Garner

Hub Media Company is one of the few media companies dedicated to real estate video marketing. We create beautiful cinematic real estate video tours, lifestyle, community/subdivision as well as green screen video. We have over 13 years experience in the real estate space working with some of the top agents in the Phoenix Metro area.

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